10 Actionable Tips For The Paperless Office
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10 Actionable Tips For The Paperless Office


The average person uses over 700 pounds of paper every year.

With this huge amount of paper used and wasted, many businesses are trying to take drastic measures to reduce the amount that is used in the office every day.

Some are even trying to completely paperless.

Going paperless is great for the environment, and can also save you a lot of money on supplies. Most businesses want to use less paper but aren’t sure where to start.



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Microsoft Redesigns Office App Icons
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Microsoft Redesigns Office App Icons



• 2 minutes READ

Changes in the digital world are happening rapidly and every industry is affected. That is why great companies keep up with trends, so they don’t become part of the past.

Microsoft revealed new, modern Office App Icons. But did they preserve the authenticity of the globally known brand?

Microsoft Redesigned The Office App Icons

Office Icons – What’s New?

Trends require new ways of doing things, especially when it comes to brand image.

The history of Office includes designers that have been cautious with change, and they took care with this redesign. The goal was to keep icons recognizable to over a billion users across the globe while adding lighter and bolder colors. These changes to the Office icons are the first in 5 years since Microsoft updated productivity suite logos.

Apps that represent the new branding are Microsoft Outlook, Word, Excel, PowerPoint, OneDrive, OneNote, SharePoint, Teams, Yammer and Skype.

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We now have bolder colors, combined with a different structure of the icon itself. Icons consist of two panels – one with the letter and the other is sort of a background that provides depth and 3D context.

Two things Microsoft accomplished with the redesign

If we look closer, these icons are speaking a modern language, but they have kept something that is truly important for every brand with tradition: familiarity. If you combine it with simplicity, then you can be sure you won’t scare loyal users.

Two things Microsoft accomplished with the redesign

Microsoft has implemented both into new Office icons, which is moving in the right direction.

Office is no longer just a line of apps that you download and use on your PC; today it is a cloud-based subscription service that works on numerous platforms. That’s why this redesign is a natural part of the evolution of Office apps.



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15 Best Out of Office Message Examples to Inspire You + Tips
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15 Best Out of Office Message Examples to Inspire You + Tips


When you’re leaving the office for vacation, or even just for the weekend, with no intention of checking the inbox, you might sometimes find yourself stuck to your desk for much longer than you need.

It’s because there’s one last thing you have to write before closing the laptop and going into your “offline mode”. The out-of-office message.

Microsoft Office hits pause on forcing Bing search in Chrome, Firefox
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Microsoft Office hits pause on forcing Bing search in Chrome, Firefox


Microsoft recently announced a new “extension” as part of an update to its Office 365 ProPlus software that forcibly changes company-wide Chrome and Firefox search engine defaults to Bing search, automatically, from what is likely set to Google. After considerable backlash, the company is reversing course, a bit.

In a predatory fashion, the extension automatically seeks out, through the network and local device file systems, installations of independent browsers (Chrome and Firefox were mentioned) in order to edit configuration files outside its own software ecosystem.

A compromise

In a halfhearted reversal, Microsoft will compromise with modifications that comply more with administrators’ wishes to make the extension optional. This will result in a timeline delay, as well. Rather than automatically changing default search engines for Chrome and Firefox to Bing, administrators are now required to opt-in for it to do so, and actions will initially be limited to only Active Directory joined devices.

This means, at first, the extension won’t act like a worm that traverses the whole network looking for vulnerable computers — until sometime “in the future.”

In the future we will add specific settings to govern the deployment of the extension to unmanaged devices. 

Microsoft

It’s still troubling Microsoft plans to do this but is understandable when considering what is often done in tandem with an organization’s rules. IT infrastructure setup and maintenance require super-user levels of control over software installation and configuration settings.

The problem is when organizations are less restrictive, allowing users to install Chrome and Firefox rather than limit them to using Microsoft Edge or past versions of IE. Browser applications get very personalized when authenticated with Google and/or Firefox Accounts for services such as Google search.

No matter how convenient the ability to search for docs and refs from shared drives and Microsoft applications via Chrome and Firefox default search is, users of those browsers should be able to do that through company resources and manage search defaults on their own.

Security implications

In more restrictive organizations, like those that require secure access to sensitive information by authenticated staff, having “overlord” control over networked machines is a vital component of IT systems operations. In those cases, it is commonplace to disallow software installations in the first place.

It stands to reason security incidents can increase when browser search with Microsoft in Bing accesses network resources. Administrators have to take care when considering such applications. They certainly didn’t ask for the features the new extension provides and rightly view the move as one of pure marketing.

It’s when users are allowed to install programs that policy and operations should be less impinging. Automatically changing default search settings to Bing while only providing last-minute instructions for administrators who must take action to prevent the extension from executing was a very poor way to introduce a controversial procedure in Office 365 setup.

Why we care

Ironically, ink from the press about the backlash gave the search capability of Microsoft in Bing a spotlight that the extension may not have received otherwise. Microsoft should not resort to leveraging its Office 365 install base to switch user-defined search defaults from a desired choice to Bing in order to unfairly compete. It demonstrates how much it would like to take search market share away from Google. Bing integrated with Microsoft search competes fairly well with its unique results from network resources, something Google can only emulate with its own suite of interoperable services appearing in search results.


About The Author

Detlef Johnson is the SEO for Developers Expert for Search Engine Land and SMX. He is also a member of the programming team for SMX events and writes the SEO for Developers series on Search Engine Land. Detlef is one of the original group of pioneering webmasters who established the professional SEO field more than 20 years ago. Since then he has worked for major search engine technology providers, managed programming and marketing teams for Chicago Tribune, and consulted for numerous entities including Fortune 500 companies. Detlef has a strong understanding of Technical SEO and a passion for Web programming.





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